ERPALO Documentation & Knowledge Base

What is ERPALO?

ERPALO is a software application that provides:

• Cloud ERP – Web-based, no on-premise installation required.
• Multi-tenant – Multiple companies (tenants) on one platform with isolated data.
• Modular – Inventory, HRM, POS, Purchases, Sales, Reports, and more as switchable modules.
• Industry focus – Retail, shops, manufacturing, schools, hospitals, services, and more.
• Vendor – Developed and offered by UpShotCode.

Real-time Data Synchronization

ERPALO keeps data consistent across users and modules in real time.

• Stock levels update immediately on stock-in, stock-out, adjustments, and production.
• Sales and POS transactions reflect in inventory and financial reports without delay.
• Multi-location and multi-warehouse data stay in sync for a single source of truth.
• Real-time production tracking: work-in-progress and output visible as operations are recorded.
• Dashboard and reports use live data; no batch-only sync.

Multi-user Access Control

ERPALO supports many users with role-based permissions.

• Roles and permissions – Admins define who can access which modules (e.g. inventory, HRM, POS, reports).
• User types – Super Admin (platform), Retail POS System admin (company), and standard users with configurable access.
• Company-scoped data – Each company’s data is isolated; users see only their tenant’s data.
• Audit trail – User actions can be tracked for accountability.
• Login and sessions – Secure authentication; optional custom domain per company for login.

Automated Financial Reporting

ERPALO generates financial and operational reports from live data.

• Sales, purchase, and payment reports generated from transactions.
• HR and payroll reports: attendance, leave, salary, advances.
• Inventory reports: current stock, stock-in/out summary, stock ledger, low-stock alerts, wastage and damage.
• Export to PDF for sharing and compliance.
• Dashboard summaries and KPIs for quick oversight.

Inventory Management & Stock Control

ERPALO provides inventory management for warehouses, shops, and production environments.

Core inventory features

• Stock in, stock out, adjustments, and returns with full audit.
• Multiple warehouses and locations; transfer and consolidation.
• Products, categories, brands, units; raw material management and finished goods.
• Stock loss control: wastage and damage tracking and reporting.
• Low-stock thresholds and alerts for reordering.
• BOM (Bill of Materials) and production for manufacturing.

Production & Manufacturing ERP

ERPALO supports manufacturing ERP and real-time production tracking.

Manufacturing capabilities

• BOM definition: link finished products to raw materials and quantities.
• Production entries consume raw materials and add finished goods to stock.
• Raw material management software: track consumption and stock by ingredient.
• Real-time production tracking system: view output and WIP from production modules.
• Reproduction and batch tracking where configured.

POS & Sales Management

ERPALO includes point-of-sale and sales management with automated sales tracking.

• POS for quick checkout; product and customer search.
• Customer and salesman management; sales attribution.
• Invoicing and returns; automated sales tracking in reports.
• Payment recording and outstanding balance tracking.

Reporting & Analytics

ERPALO offers built-in reports and export options.

• Current stock, stock-in summary, stock-out summary, stock ledger.
• Low-stock report, stock aging, wastage and damage.
• Sales and purchase reports; financial summaries.
• HR reports: payroll, attendance, leave.
• PDF export for key reports.

Security & Data

ERPALO is designed for secure, multi-tenant operation.

• Authentication and session management; password reset flow.
• Role-based access control; permission checks on sensitive actions.
• Tenant isolation so one company cannot access another’s data.
• Data stored in secure environments; backups and availability as per deployment.